Basics of Content Management System or CMS: Definition, Types and Advantages.
In this post, I am talking about Content Management System or CMS basics. I’m just going to answer a few questions such as :
Who can use a content management system?
And also ;
Explain some of the advantages of actually using a content management system.
Let’s start off by answering the question, what is a content management system?
A content management system or CMS is a type of software that allows users to create and manage content without having a bunch of technical experience. Usually, when somebody uses a content management system he normally has some very specific purpose of creating something useful and in most cases, this means building a website.
The good thing about content management systems is that because you don’t have to have a lot of technical experience. This gives you and other users an easier way of adding, editing and deleting any type of content that the specific CMS can actually handle.
Now I want to clarify here about what I mean about ‘content’?
Content refers to the type of information that the CMS will allow you to manage, for example, text is the most common type of content that you can manage but some content management systems will help you manage content like pictures, documents songs and even movies. And in all actuality, you know some content management systems will allow you to manage virtually any type of content.
Types of content management systems
Five of the most popular types of content management system are:
1. Web Content Management Systems
The first one I’ll get into is about web content management systems or WCMS or just simply CMS.
These types of content management systems are designed to help users manage their content online usually to create a website.
In most cases, you will not need to know any kind of web scripting or programming languages such as HTML or PHP in order to add, edit or delete things to and from your website.
2. Enterprise Content Management Systems
The second one I’m going to talk about is enterprise content management systems. These types of content management systems primarily exist to manage content of an organization. Such things can include documents, details, records and anything else that a company might need to manage. Often these are offline on intranets and Internets. These are basically a private computer network for a certain company.
3. Component Content Management System (CCMS)
The CMS that am talking about is component content management system.
A component content management system simply known as CCMS varies from a traditional CMS in that it organizes content on a granular level. It takes words, sentences, paragraphs, or images (also known as “components”) instead of handling content page by page, and stores them in a central repository.
Built for full reuse of content, components are stored only once. The CCMS serves as a reliable valid source, distributing content through various formats including web, PDF, and printing.
4. Document Management System (DMS)
The fourth one is data management system. The print is nearly extinct. The record of the company’s data on paper is a thing of the past. A Data Management System (DMS) is a paperless system for storing, preserving, and monitoring data in a cloud. It offers an easy approach without the inconvenience of writing, copying or scanning for importing, editing and exchanging company papers.
5. Digital Asset Management System (DAM)
The last and the most eco-friendly CMS is
digital asset management system. In this type of CMS, the users can conveniently store, organise, and distribute digital assets using a digital asset management program. A DAM provides an easy, unified library where digital content is available to customers, staff, or contractors. Such tools include audio, imaginative data, photo, documents, and presentations. A DAM is cloud-based, which enables consumers to access information from anywhere.
Who can use a content management system?
The great thing about content management systems is that they are actually designed for everyone to use it. To be more specific, let me give you a little breakdown of how a CMS can help each kind of user.
First, we’ll begin talking about non-technical users. If you have no idea what a programming language is or how to use one, then a content management system is perfect for you.
Because most confident management systems will allow you to make easy and advanced changes using an administrative control panel while the CMS automatically creates the required programming language codes for you. What’s even greater is that you don’t even have to look at or understand what is actually going on with the programming language because the content management system will take care of that for you. So you want to build an easy or complex website using a CMS but you don’t have any programming experience ‘no problem’ because content management systems will take care of that for you.
If you consider yourself a technical user much like I do, such as if you’re a programmer, developer or designer or even somebody with just a little bit of technical experience then you’ll find out that you will also benefit from using a content management system.
Because the CMS will make your life easier by doing things that would normally require you to manually do with a programming language.
There are only a few numbers of people that will probably still want to use custom programming language code and that’s great news right there because most content management systems will still allow you to add an extra programming code if you want to customize certain things even more.
To conclude this topic, I’m now going to be talking about some more advantages of content management systems.
They’re designed to make your life easier especially if you’re a non-technical user because most cases you will not need to know any kind of programming language. However technical users will also benefit from this because they will not have to manually do so much programming code. Things will be fed up for you. A CMS will speed up things such as site development or anything else that you’re trying to do with it instead of having to do it the old and much longer fashioned way. Everything will stay organized.
As the name implies content management system will manage anything that you want it to and with most content management systems this means having anything you want to be managed all laid out in a nice and easy-to-use structure.
Users can collaborate with each other. Some content management systems will allow users to edit the same file or content at the same time or at different times so that multiple users can contribute to it.
In most cases, you can make or virtually make any kind of website using a content management system. So if you’re using a content management system for web for any purposes then this will definitely be a very great benefit for you.
Last but definitely not least in most cases using a content management system will save you money. This is because they offer all the above advantages already mentioned and so much more.